Privacy Policy

Privacy Policy for Trusted Figures Ltd

Trusted Figures Ltd is committed to protecting your personal data and handling it responsibly. This Privacy Policy explains what information we collect, how we use it, who we share it with, how long we keep it, and your rights under UK data protection law.

1. Who We Are

Trusted Figures Ltd is the data controller for the personal data covered by this Privacy Policy.

Contact details:

• Trusted Figures Ltd
• Email: info@trustedfigures.co.uk
• Phone: +44 07877781532

2. What Information We Collect

Depending on how you interact with us, we may collect:

• your name, email address, phone number, address, and other contact details;
• tax, business, company, registration, and related service information you provide to us;
• payment and billing information, usually processed through third-party payment providers;
• communications with us, including emails, messages, forms, and WhatsApp messages;
• technical and website usage information such as IP address, browser type, device information, and pages visited;
• cookie and tracking information where used on our website.

3. How We Use Your Information

We use personal data to:

• provide tax, compliance, registration, company management, administrative, and related services;
• assess enquiries and onboard clients;
• process filings, registrations, submissions, and service requests;
• manage payments, invoicing, and records;
• communicate with you about our services and your matters;
• improve, maintain, and secure our website and services;
• comply with legal, regulatory, tax, accounting, and anti-fraud obligations;
• stablish, exercise, or defend legal claims where necessary;
• send marketing communications where permitted by law.

4. Our Lawful Bases

Under the UK GDPR, we rely on one or more of the following lawful bases depending on the circumstances:

• contract;
• legal obligation;
• legitimate interests;
• consent, where required.

If we process any special category personal data, we will do so only where an additional lawful condition applies under data protection law.

5. Who We Share Information With

We may share personal data with:

• HMRC and other public authorities or regulators where required;
• trusted service providers who help us operate our services, systems, communications, hosting, or payments;
• professional advisers, auditors, insurers, and legal advisers where necessary;
• courts, regulators, law enforcement, or other parties where disclosure is required by law or reasonably necessary;
• – a buyer, investor, or successor organisation if our business is sold, merged, or restructured.
• We require service providers acting on our behalf to process personal data appropriately and securely.

6. International Transfers

• We currently state that Trusted Figures Ltd does not transfer personal data outside the UK or the European Economic Area.
• If this changes, we will update this Privacy Policy and put appropriate safeguards in place where required.

7. Data Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, misuse, loss, destruction, or damage. However, no system or transmission over the internet can be guaranteed to be completely secure.

8. Data Retention

We keep personal data only for as long as reasonably necessary for the purposes for which it was collected, including to provide services, comply with legal and regulatory obligations, maintain records, resolve disputes, and protect our legal position.

9. Your Rights

Depending on the circumstances, you may have the right to:

• access your personal data;
• correct inaccurate personal data;
• request deletion of your personal data;
• restrict processing;
• object to certain processing;
• withdraw consent where we rely on consent;
• complain to the Information Commissioner’s Office (ICO).

To exercise your rights, contact us using the details above.

ICO website: https://ico.org.uk

10. Children’s Privacy

Trusted Figures Ltd provides services intended for adults and does not knowingly seek to collect personal data from children.

11. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for their privacy practices, content, or security, and you should review their policies separately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be published on this page, together with the updated date above.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle personal data, please contact:

• Trusted Figures Ltd

• Email: info@trustedfigures.co.uk

• Phone: +44 07877781532